Position: Administrative Assistant

Program: Chief Executive Officer Department

Wage: DOE

Opening: April 5, 2019                             Closing: April 19, 2019

This position reports to the Chief Executive Officer.

Program Assistant:

The Administrative Assistant is a paraprofessional class responsible for performing a variety of assignments involving public contact work of a specialized nature. Employee is responsible for administering, monitoring, and/or implementing a program, process, or functional area specific to the area of the assignment; possess technical knowledge related to the program; have the ability to explain and interpret information; and exercise independent judgement in the disposition of routine matters. Duties may include coordinating clerical personnel and performing duties requiring exposure to the Tribal accounting system. Assignments are completed under general supervision, and work is reviewed for completeness and adherence to department policies and standards. Performs related duties as required. This position is FLSA nonexempt.

Qualifications:

• Minimum Qualifications Required. Any combination of training, education and experience equivalent to graduation from high school or GED. Considerable (3-5 years) experience in a responsible clerical or paraprofessional capacity, including public contact work. Word processing may be required by assignment.

• Substance Abuse Testing. Due to the safety and/or security sensitive nature of this classification, individuals shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in tribal policy and procedures (by assignment)

• Preferred/Desirable Qualifications. Supplemental coursework or training in office management, or related field is preferred. Experience with personal computer (PC) software applications (example: word processing, spreadsheet, data manager) is highly desirable. Customer Service/Public Contact; facilitate education classes; and update and create training materials as needed.

ESSENTIAL FUNCTIONS

• Communication: Communicates with management, other Tribal employees, the general public, vendors, contractors, and others to respond to questions, obtain and provide information, and explain and interpret rules, regulations, practices and policies of the assigned department or unit. Trains and instructs subordinates regarding duties to be performed (by assignment). Prepares performance appraisals, correspondence, office procedures, work orders, purchase orders (POs), manuals, reports, surveys, flyers, packets, agendas and minutes. May write specifications (by assignment).

• Ability to interact tactfully and courteously with the public to explain requirements and policies. An Administrative Assistant remains calm and professional when dealing with frustrated and/or angry members of the public.

• Manual/Physical: Operates standard office equipment such as PCs, printers, copiers, calculators, etc. Enters data into a PC to reports and other documents. Prepares and updates schedules, graphs or similar charts. Sorts, files documents, or other material. Performs physical supplies inventories. Inspects monitors and evaluates information, objects, work conditions and the behaviors or work products of others to determine compliance with department operating and safety standards, regulations and procedures.

• Knowledge of: the principles and practices of office management and the equipment used; the research techniques and methods of report presentation; the practices, methods, and records involved in money receipt and disbursement; business English, spelling and arithmetic; and the organization and functions of the Tribe.

• Skill in: numerical and statistical typing or keying with minimal errors; and the operation and care of standard office equipment.

• Ability to: compile data for special and periodic reports; maintain complex records and prepare accurate reports from such records; properly interpret and make decisions conforming to regulations and policies; carry out recurring assignments independently and without specific instruction; anticipate changes in the priorities of tasks or volume of work to be accomplished; follow oral and written instructions; and establish and maintain effective working relationships with management, coworkers and the public.

Perform other duties as assigned.

How to apply:

Complete Northern Arapaho Tribal Application form and submit to N.A.T. Human Resources: P.O. Box 396, Ft. Washakie, WY 82514 or submit in person to Human Resources located at the Tribal Complex Building, 533 Ethete Road, Ethete You can also apply online at www.nothernarapaho.com and click on the HR link.

For more information call 307-332-2499 or fax to: 307-335-3596