Position: WIC Program Director

Salary: Negotiable

Location: Northern Arapaho Tribal WIC Program

Opening: September 30, 2019 Closing: October 11, 2019

Objectives: The primary position is to serve as WIC Director for the Special Supplemental Food Program for women, Infants, and Children (WIC). To ensure compliance with federal regulations, policy, and guidance, tribal objectives and assure quality nutrition services are provided to the clientele served. And to be responsible and accountable for planning, organizing, coordinating and evaluating of the WIC Program.

Qualifications:

Required Knowledge, Skills, Abilities

 Well-Developed counseling skills.

 Ability to work both independently and cooperatively with other program staff, and with other agencies in an effort to meet the goals and objectives of the program

 Organizational skills, ability to establish priorities, and to maintain accurate record

 Flexibility – clinic hours mat vary to meet the needs if the patients.

 Well-Developed interpersonal relationship skills, and the ability to work well with individuals of all socio-economic levels.

 Supervision of multiple staff

 Ability to plan, develop and evaluate programs

 Good management and budgetary skills

 Clear and effective verbal and written communications

 Valid driver’s license – employee must assume responsibility for meeting the transportation needs as required by the nature of this position.  Ability to follow written and verbal instructions

 Working hours at programs operated by the agency will correspond to the needs if the participants and the purpose of the programs.

 Instructs, promotes and enforces the maintenance of safe, accident free and healthy work environment and complies with safety and health policy standards in all work situations.

 Has demonstrated knowledge and/ or experience with computers.

 Knowledge of the Northern Arapaho Employee Policy and Procedure Manual, NAT WIC State Plan, and Northern Arapaho Procurement Policy.

 Treats co-workers and participants with dignity and respect. Education

 Minimum Education: preferred Bachelor of Science or Bachelor of Art Degree in Business administration, Public administration, Health administration, Public Health or Nutrition from an accredited four-year institution. In addition, must have a minimum if four years of experience in the administration of Tribal or Federal Programs. Or

 At least possess and equivalent amount of experience in administration and management responsibilities in Tribal Programs, Human Services Programs, Health Programs or Private industry. Confidentiality

 Confidentiality is very important when working with this program. All matters in the program will be kept confidential. Training will be taken and compliance is mandatory. Also a written agreement will be signed and maintained in employee file. Working hours at programs operated by the agency will correspond to the needs if the participants and the purpose of the programs.

 Instructs, promotes and enforces the maintenance of safe, accident free and healthy work environment and complies with safety and health policy standards in all work situations.

 Has demonstrated knowledge and/ or experience with computers.

 Knowledge of the Northern Arapaho Employee Policy and Procedure Manual, NAT WIC State Plan, and Northern Arapaho Procurement Policy.

 Treats co-workers and participants with dignity and respect. Education

 Minimum Education: preferred Bachelor of Science or Bachelor of Art Degree in Business administration, Public administration, Health administration, Public Health or Nutrition from an accredited four-year institution. In addition, must have a minimum if four years of experience in the administration of Tribal or Federal Programs. Or

 At least possess and equivalent amount of experience in administration and management responsibilities in Tribal Programs, Human Services Programs, Health Programs or Private industry. Confidentiality

 Confidentiality is very important when working with this program. All matters in the program will be kept confidential. Training will be taken and compliance is mandatory. Also a written agreement will be signed and maintained in employee file.

Training:

 Must be appraised in public health nutrition developments, trends and standards.

Duties:

PLANNING

 Develop a service delivery plan in accordance with program policies, procedures, and standards of services to meet the needs of the people of the Wind River Reservation.

 Preparation, revises, and evaluate of budget.

 Complete monthly 789 reports in a timely manner.

 Prepare work programs and grant package for the WIC program.

 Develop and implement services that are in accordance with USDA regulations and the program’s functional policies.

ORGANIZING & TRAINING

 Plan, organize and conduct weekly staff meetings.

 Recruit, orient and train program staff.  Update job descriptions and define tasks for staff.

 Develop and implement operational procedures for the program.

 Assure correspondence and requests from Regional Office staff concerning program operations- management evaluation, state plans and reports.

 Assure that standards for acquiring equipment and supplies are met.

 Revise and update policies and procedures as needed.

 Assists vendors and/ or participants with problems pertaining to cashing WIC checks.

 Coordinate in-services training for staff and volunteers.

 Monitor food costs and caseload regularly.

 Attend training and development conferences and workshops as required

DIRECTING

 Develop and implement a supervisory and reporting network within the program.

 Report to the Tribal Health Director, in writing, on activities of program at least on a quarterly basis.

 Monitor all media releases in an effort to maintain a high standards of public relations and to clear releases through the Department Director.

 Set objectives, define work assignments and tasks.

 Direct program staff in day-to-day operations in a manner that creates a work environment that is conducive to fulfilling the goals and objectives of the program.

 Monitor the financial status of the program on a regular basis and be responsible for the expenditures of monies in this program.

 Assure timely reporting to Regional Officer – racial/ ethnic report, vendor monitoring, priority category, and participation report and clinic audits.  Assure that standards of delivery of services are met.

 Monitor participant files reflecting standards as set by the Federal and State authorities.

 Monitor Tribal/ Federal regulations and make programmatic changes as necessary

 Participate in overall program planning and in policy decisions relating to the program.

 Implement policies concerning the role, function, duties and responsibilities of the program.

 Make recommendations for changes in policies and priorities

 Be responsible for coordinating and maintaining a high standard of public relations.

 Clear all policy or procedural matters that reflect changes in routine program operations with the Tribal Health Director.

 Meet with, inform, and coordinate the program with other Tribal Program operations with the Tribal Health Director.

 Maintain cooperative relationship with other WIC programs and the Regional office and staff

 Delegate responsibilities to staff to maintain and/or improve program operations

 Breastfeeding promotion and support activities  Assures regulation standards, policy, and guidance regarding breastfeeding is appropriately implemented.

COORDINATING

 Develop and implement a mechanism for coordination with other departments components

 Disseminate pertinent operational information to other department components

 Coordinate efforts with other agencies and planning bodies to the extent that it is reasonable and feasible.

 Coordinate with other external, non-local groups to the extent that it is reasonable and feasible.

 Coordinate breastfeeding promotion activities and support service with WIC staff and other community group, tribal programs, and health care provider.

EVALUATION

 Monitors staff attendance

 Perform annual performance appraisals

 Submit an annual report 30 days after the end of the grant year and a monthly report at the end of each calendar month

 Coordinate WIC audit and evaluation activities as required ( in the areas of certification, nutrition education, food delivery, and financial management) by Arapaho Business Council and the Regional Office.

 Ensure Vendor Specialist prepares all vendors reports as required by the Federal/ State/ LA requirements.

 Counsels participants and follow-up with reports of abuse.

 Timely reporting – o Assist with preparations and/ or is responsible for the preparation and timely submission of detailed funding applications/ audits. o Assists with preparation and / or is responsible for submitting detailed internal and external programmatic and fiscal reports in a timely manner

 Utilize WINDS breastfeeding data for evaluation and planning

SAFETY AND HEALTH

 Instructs and promotes the maintenance of a safe, accident-free, and healthy work environment.

 Complies with enforces the Safety and Health Policy Standards in all work situations

How to apply:

Complete Northern Arapaho Tribal Application form and submit to N.A.T. Human Resources: P.O. Box 396, Ft. Washakie, WY 82514 or submit in person to Human Resources located at the Tribal Complex Building, 533 Ethete Road, Ethete You can also apply online at www.nothernarapaho.com and click on the HR link. For more information call 307-332-2499 or fax to: 307-335-3596