Position: Administrative Assistant

Program:        Northern Arapaho Vocational Rehabilitation Project

Pay Range:    DOE

Opening:        February 12, 2020                             Closing:          February 26, 2020  

Under general supervision, this position performs administrative duties and may have additional responsibility specific for vocational rehabilitation and/or require considerable judgment; they may summarize general information and/or may respond to inquiries about the program.  With very good knowledge of the program, this individual performs office support activities in accordance with established guidelines and procedures.  They may refer some unusual questions and problems to higher levels. Individuals in this position do not have budgetary or supervisory responsibility.

ESSENTIAL FUNCTIONS: (Includes Contact with Others) (Specifics of this job) The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

·Prepares, proofreads and edits routine correspondence, reports, tables, and records.

·Processes and reviews routine paperwork and/or enters data into a department log or database.

·Maintains department records system, including filing, scanning, retrieving and archiving documents, researching files, etc.

·Prepares and collects timesheets for department or office.

·Makes arithmetic calculations; prepares and codes billings; verifies receipts.

·Greets and directs a high volume of visitors, deliveries and the general public.

·Makes calls and answers telephones and may route calls to appropriate staff.

·With appropriate information, responds to requests for information; and makes referrals, and resolves customer complaints. This may involve research or agency specialized knowledge.

·Processes and distributes all incoming mail; prepares mailings.

·Orders, receives, stores and distributes supplies; maintains inventory.  Maintains calendars, makes appointments and travel arrangements, arranges meeting rooms.

·Maintains files and reference manuals/materials.

·Performs some functions such as monitor budgets, expenses, purchase orders, contracts or prepare expenditures.

·May be required to train/guide others in an agency specific process.

·Monitors pertinent office equipment such as computers, phone systems, etc., coordinating maintenance, etc.

·Reviews and verifies data.

·Responsible for assisting in the review, research and development of material and documents.

·Explains or interprets procedures.

·Responsible for applications, releases, documentation, and surveys prior to eligibility determination

KNOWLEDGE:  Examples of knowledge are intended to be cumulative for each progressively higher level of work.  The omission of specific statements does not preclude management from assigning other knowledge.

·of office procedures, filing, alphabetizing, English language and arithmetic.

·of modern office practices, procedures and equipment.

·of word processing, spreadsheet and email programs.

·of assembling, sorting and distributing documents.

·of reviewing and editing documents for accuracy and completeness.

·of methods used to tactfully deal with the public.

·of telephone etiquette and coordinating telephone and visitor traffic.

·of preparation of records, reports, and correspondence.

·of agency policies and procedures.

·of vocational rehabilitation mission and goals

MINIMUM QUALIFICATIONS:

Education: High School Diploma PLUS

Experience: 0-2 years of progressive work experience (typically in Business Office communications)

OR

Education & Experience Substitution:

0-3 years of progressive work experience (typically in Business Office communications)

Certificates, Licenses, Registrations: None

NECESSARY SPECIAL REQUIREMENTS: 

Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. Special physical demands are not required to perform the work.

How to apply:

Complete Northern Arapaho Tribal Application form and submit to N.A.T. Human Resources: P.O. Box 396, Ft. Washakie, WY 82514 or submit in person to Human Resources located at the Tribal Complex Building, 533 Ethete Road, Ethete, WY.  You can also apply online at www.nothernarapaho.com and click on the online job application.  For more information call 307-332-2499 or fax to: 307-335-3596

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