Legal Intake/ALJ Court Clerk

Northern Arapaho Child Support Program

Reports to: NACSP Attorney, NACSP IV-D Director, Admin. Law Judge  

Pay Range:  based upon qualifications

Opening: May 24, 2021 Closing: June 4, 2021

Position Summary (Primary functions and objectives of the job)

Provide clerical support & records management, Prepares required documents and maintains official records for court action and proceedings, attends court sessions and records minutes and provides support for proceedings. Docket judgments, orders, and income assignments. Copies, files, retrieves and sorts court paper, documents and folders according to establish procedures. May be assigned other duties as needed.

Pre-employment drug screening and background check requires.

Principle Duties and Responsibilities (in order of importance, describe the work actually performed stressing the purpose of the work and the objectives to be accomplished.)

  1.  (60% of time) Oversees issuances of summons, subpoenas, orders and other necessary court documents pertaining to child support.

Objectives:  Processes Legal referrals and court documents to assure proper filing, distribution, and required actions by assigning codes. Maintains, monitors and disseminates information related to child support cases to provide for the timely and accurate processing of paperwork by using computer systems, manual documentation and verbal and written communication, following established child support court proceedings. Management of all court records through orderly and timely filing of court documents.

  •  (20% of the time) Maintains Child Support Court Records and Files.

Objectives: Management of all court records through orderly and timely filing of court documents. Responds to routine requests for information concerning cases, scheduling, transcribes court proceedings.

  • (10% of time) Assures that all work product is of high quality, accurate and produced in a timely manner.

Objectives; Prepares required documents and maintain official records for court actions and proceedings, attends court sessions and records minutes and provides support for proceedings.

  • (10% OF TIME) Maintains Northern Arapaho Child Support Court Docket.

Objectives; Maintains and monitors the court docket and cases to provide an established schedule of cases used to inform all participants and to assure timely hearing dates.

      Level of confidentiality required:   (X) High        (   ) Moderate   (   ) Low     (   )  Not an Issue

      Positions Supervised: None

      Decision-making responsibility: None

      Level of authorized spending:  None.

      Background

      Education:          Preferred: 2 to 4 years of higher education

                                 Minimum: High School diploma or its equivalent

      Experience:       Preferred: 4 of related experience

                                 Minimum: 6 months of related experience.

      Licensure/Certificate:     (  ) Required         (  ) Preferred    (X) None

     Specific Training Required?    (  ) No          (X) Yes, list:  NACSP New Worker Training

                                                                                           .                                                                               

      Academic skill level required:

     Reading       (X)  High School Level            (   ) 2 Years secondary           (  ) college level            

     Writing:       (X) High School Level             (   ) 2 Years secondary          (  ) college level

     Math            (X) High School Level             (   ) 2 Years secondary          (  ) college level

     Usual Work Schedule:

     (X) 40 hours     (   ) Part-time available (# of hours and work shift ____________________)

     (   ) Flex-time available   (   ) Telecommuting available (X) Other: Occasional travel on a

     Saturday or Sunday.

    Number of days of work per week: 5 days                 Regular Hours: 8:00 a.m. to 5:00 p.m.

    Type of Shift:        ( X ) Day   (  ) Swing    (   ) Night     (   ) Rotating    (    )  Floating

    Travel Frequency:

    Between offices      (  ) Daily    (X) Weekly   (   ) Monthly     (   ) Quarterly or less     (  ) N/A

    Local – off-site       (  ) Daily    (X) Weekly    (   ) Monthly     (   ) Quarterly or less    (  ) N/A

    In State                   (  ) Daily    (  ) Weekly    (   ) Monthly      (X) Quarterly or less    (  ) N/A

    Out of State            (  ) Daily    (  ) Weekly    (   ) Monthly      (X) Quarterly or less    (  ) N/A

   Physical demands of the critical elements of the job:

   (  ) Lifting                                 (X) Standing                                 (X) Walking

   (X)Sitting                                  (X) Reaching                                (  ) Grasping

   (  ) Climbing                             (  ) Stooping                                  (  ) Crawling

   (  ) Rapid Movement                (  ) Continuous movement            (  ) Repetitive movement

   (  ) Working at heights             (X) Hand/eye coordination           (X) Balance           

   General strength and critical elements of the job:

  (X) Light                  (  ) Moderate               (  ) Heavy           (  ) Very Heavy

  Pace of Work:

  (  ) Slow                     (   ) Moderate              (  ) Fast              (X) Very Fast

  Type of Work Expectations:

  (   )  Routine, predictable tasks      (X) Mostly routine tasks    (  ) constantly changing task

  Describe special requirements or capabilities needed to do the job:

Basic computer skills, familiar with Microsoft Word, maintain Excel spreadsheets, professional telephone skills, work independently with limited supervision, research an/or investigative skills, enjoy working with clients and people and are able to maintain composure in potentially high stress circumstances.

  Critically important components of job:   

  1. Computer and phone skills
  2. Research and investigative skills
  3. Working well with people in a high stress circumstances.  

  Established learning curve or probationary period for this position:  6 months

 Training provided: NACSP New Worker Training. The court clerk will have the opportunity to attend relevant training programs, Attend Orientation for New Employees.

Worksite Considerations:

Policies and Procedures: The personnel manual of the Northern Arapaho Tribe will govern Northern Arapaho Nation Department of Social Services. All employees are expected to be familiar with and abide by these directives. All employees will also abide by the Northern Arapaho Tribe Purchasing and Employee Travel directives.

Additionally, employees will be expected to comply with the Policy and Procedures of NACSP.

Special clothing, uniforms, safety equipment required: Employees are expected to dress business casual during office hours and May occasionally be required to dress professionally.

Equipment to be operated: Computer, photocopier, fax machine.

Materials to be handled:  None

Potentially dangerous components of job: None

Special terminology used at worksite: Yes. Employees will be learn the terminologies used at NACSP in the NACSP New Worker Training.

Negative environmental conditions of worksite:

(  ) extreme heat or cold          (   ) dry or dusty              (  ) wet or humid     (  ) noise or vibration

(  ) Other:                                 (X) Not Significant

Safety Concerns:

(  ) Hazardous Chemicals        (  ) Dangerous Equipment                   (  ) Other Danger (X) Not Significant

How to Apply:

Complete Northern Arapaho Tribal Application form and submit to the N.A.T Human Resources: P.O. Box 396, Ft. Washakie, WY 82514 or submit in person to Human Resources located at the Tribal Complex Building, 533 Ethete Rd. Ethete, WY

Applications can also be completed on our website at www.northernarapaho.com click on the HR link. For more information call 307-332-2499 or Fax to 307-335-3596.  

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